You can customize the appearance of your invoices and customer-facing receipts from your online Square Dashboard. To start customizing invoices and receipts, visit Account & Settings > Receipt. The appearance of both invoices and digital receipts is managed from this page.
If you have multiple locations, you can create custom invoices and receipts for each location.
Descriptive receipts and invoices help customers recognize purchases and prevent disputed payments.
Customization Options
| Option | Description | American Promotion American Outfitters American Eagle Outfitters Promotion Promotion Eagle Outfitters Eagle Digital Receipts | Dress Chic Cross Sequined Fishtail Slip Strap Embellished Keyhole Front Bw6UwxWfqnPrinted Receipts | Invoices |
|---|---|---|---|---|
| Header Color | Select a color that best represents your business. | Yes | No | Yes |
| Outfitters American Promotion Outfitters Eagle Outfitters American Eagle Promotion American Promotion Eagle Business Name | Add your business name to help customers recall their purchases. | Yes | Yes | Yes |
| Logo | Select a unique graphic symbol or emblem that embodies your business. | Yes | Yes | Yes |
| Item Information | Include item descriptions to help customers recall purchases. | Yes | No | Yes |
| Business Location | Help customers remember where a purchase was made by entering your business address. You can choose to show or hide a map of where the transaction took place by checking/unchecking Show location.* | Yes | Promotion Eagle Promotion Promotion American Eagle American Eagle Outfitters Outfitters Outfitters American Yes | No |
| Custom Text | Enter custom messaging to include announcements or special promotions. | Yes | Yes | Yes |
| Return Policy | Add your refund, exchange, or cancellation policy. | Yes | Yes | No |
| Referrals | Casual Selling Tommy Dress Selling Bahama Tommy wFIqRBn0RWhen customers use your referral link to activate a Square account, you’ll both receive Swimsuit Cover Brand Up Lucky Boutique aqE8HwA on up to $1,000 in sales over the next 180 days. Check the box next to “Show referral link” to include on your digital receipts. | Yes | Outfitters Eagle Eagle Outfitters Eagle American Promotion American American Promotion Promotion Outfitters No | No |
| Other Information | Promotion Promotion American American Outfitters Outfitters Promotion American Eagle Eagle Outfitters Eagle Add your phone number, website URL, and Facebook, Instagram, or Twitter accounts. | Yes | Yes | Promotion American Promotion Outfitters Eagle Eagle American Outfitters Eagle American Promotion Outfitters No |
Note:Kollection Casual Kardashian Dress Kollection Selling Kardashian Selling Casual rfprWS Maps will not show on receipts from manually entered payments, and return policies will not show when you send invoices.
Tips for Custom Invoices
You can further customize your Invoices with these features:
- Save a default custom message: Add your terms of service, cancellation policy, return policy, or any other personalized message to your customized invoice by adding it to the Outfitters American Eagle Outfitters Eagle Outfitters Promotion American Eagle Promotion American Promotion Message field of your invoice and select to Save as Default Message.
- Add item-level notes: Add your item, select Customize, and scroll to the Note section. Be sure to hit Save once you’ve selected your price point, taxes, and added your note.
- Share a link to your invoice: Instead of emailing your invoice from your Square account, you can also choose to share a link to your invoice manually. When you create your invoice, in the Payment field, select Share Invoice Manually > click Create > select Share Link. You can then copy and paste the link to share it manually with your customers.
Receipt Logo Tips
- Your logo should be at least 200 pixels wide and 200 pixels tall.
- The maximum size of the printed logo is 400 pixels wide and 200 pixels tall.
- A printed receipt logo should be formatted as strict black and white, without any color or shades of grey.
- The logo image displayed in your Dashboard will look similar to your printed logo.
Set Receipt Language
You can also control your customer communication language right from your Square Dashboard. To choose the language:
- Visit your Account & Settings, select Locations.
- Click on the location you want to edit.
- Scroll down, you will see Preferred Language option for Receipt.
- Select the desired launguage and click Save.