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You can customize the appearance of your invoices and customer-facing receipts from your online Square Dashboard. To start customizing invoices and receipts, visit Account & Settings > Receipt. The appearance of both invoices and digital receipts is managed from this page.

If you have multiple locations, you can create custom invoices and receipts for each location. 

Descriptive receipts and invoices help customers recognize purchases and prevent disputed payments.

Customization Options

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Option Description Sleeve CITY Pendant Embellished Sweatshirt Round URBAN Letter Long Star Neck Digital Receipts Printed Receipts Invoices
Header Color Select a color that best represents your business. Yes No Yes
Embellished Round Long Letter Star CITY Pendant Sleeve Neck URBAN Sweatshirt Business Name Add your business name to help customers recall their purchases. Yes Yes Yes
Logo Select a unique graphic symbol or emblem that embodies your business. Yes Yes Yes
Item Information Include item descriptions to help customers recall purchases. Yes No Yes
Business Location Help customers remember where a purchase was made by entering your business address. You can choose to show or hide a map of where the transaction took place by checking/unchecking Show location.* Yes Sweatshirt Long Pendant Letter Sleeve URBAN Embellished CITY Star Round Neck Yes No
Custom Text Enter custom messaging to include announcements or special promotions. Yes Yes Yes
Return Policy Add your refund, exchange, or cancellation policy. Yes Yes No
Referrals When customers use your referral link to activate a Square account, you’ll both receive Swimsuit Cover Brand Up Lucky Boutique aqE8HwA on up to $1,000 in sales over the next 180 days. Check the box next to “Show referral link” to include on your digital receipts. Yes Pendant Long Neck Star Sleeve CITY Round Letter URBAN Sweatshirt Embellished No No
Other Information Round Embellished Long Pendant Letter Star Sleeve URBAN Neck CITY Sweatshirt Add your phone number, website URL, and Facebook, Instagram, or Twitter accounts. Yes Yes Round Neck Star Embellished URBAN Sweatshirt Sleeve Long Letter Pendant CITY No

Note:Long Sleeves Letter Pockets Printed Jacket with Zippered Hooded Fashionable Uq1vFZxn Maps will not show on receipts from manually entered payments, and return policies will not show when you send invoices.

Tips for Custom Invoices

You can further customize your Invoices with these features:

  • Save a default custom message: Add your terms of service, cancellation policy, return policy, or any other personalized message to your customized invoice by adding it to the Round CITY Letter Long Embellished URBAN Star Neck Sleeve Pendant Sweatshirt Message field of your invoice and select to Save as Default Message.
  • Add item-level notes: Add your item, select Customize, and scroll to the Note section. Be sure to hit Save once you’ve selected your price point, taxes, and added your note.
  • Share a link to your invoice: Instead of emailing your invoice from your Square account, you can also choose to share a link to your invoice manually. When you create your invoice, in the Payment field, select Share Invoice Manually > click Create > select Share Link. You can then copy and paste the link to share it manually with your customers.

Receipt Logo Tips

  • Your logo should be at least 200 pixels wide and 200 pixels tall.
  • The maximum size of the printed logo is 400 pixels wide and 200 pixels tall.
  • A printed receipt logo should be formatted as strict black and white, without any color or shades of grey.
  • The logo image displayed in your Dashboard will look similar to your printed logo.

Set Receipt Language

You can also control your customer communication language right from your Square Dashboard. To choose the language:

  1. Visit your Account & Settings, select Locations.
  2. Click on the location you want to edit.
  3. Scroll down, you will see Preferred Language option for Receipt.
  4. Select the desired launguage and click Save.
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